Section 3 of 4: Procedures During Fair Week
Western Montana Fair – Vendor Handbook
For vendor check-in and inquiries, go to the Fair Office. Entrance is on the east end of Building 12, just south of the Commercial Building (Building 13).
PARKING
Vendors receive (1) Parking Permit.
Parking is first come, first served.
Additional parking permits can be purchased at the Fair Office. Cost: $35 each.
Parking allowed only in designated areas.
Week-long parking permits for trailers may be requested in advance.
Trailers parked in areas not designated specifically for trailers will be towed at owner’s expense.
Any vehicle or trailer parking without a permit will be towed at owner’s expense.
VEHICLE ACCESS/UNLOADING PERMITS
Vehicles unloading will park as directed by security for a maximum of 15 minutes.
Vehicle access is 6 to 10 a.m., and again 11 p.m. to 12 p.m.
Vehicles are subject to towing outside of these hours at the owner’s expense.
Hand carts only from 10 a.m. to 11 p.m.
Vehicle access is controlled by security.
DELIVERIES
Schedule all deliveries before 10:00 a.m.
UPS and others deliver to the Fair Office Monday – Friday: schedule for early A.M. delivery, do not require signature.
Packages will not be delivered to vendor booth; be present to accept your packages.
Fair staff will not unlock booths for deliveries.
Delivery vehicles are not to block access to hand-cart traffic.
EMERGENCY MEDICAL SERVICES
EMS is located in parking lot next to building 9 and open during public hours of the Fair.
For medical emergencies call 911.
SECURITY
24-hour grounds security starts Sunday, August 4 and ends at 6 a.m. on Monday, August 12
Security is provided as a deterrent only.
Fairgrounds Management assumes no responsibility for materials left in booths
Fair is not responsible for any loss or damage.
BOOTH APPEARANCE
Booths are required to remain open for business between the hours of 11 a.m. to 10 p.m. Tuesday through Saturday, and 11 a.m. to 8 p.m. on Sunday.
Post prices of items sold in and obvious location in a professional manner. Price signs should be clearly visible from a distance of thirty feet.
Do not block the view of a bordering booth.
All non-profits are required to post a readable sign listing how proceeds from the Fair are distributed.
Post vendor marketing materials within rented space only, violations may result in removal from the grounds. Advertise your participation at the Western Montana Fair independently.
Storage or office space is considered part of the booth.
Stock supplies, product inventories, and boxes must stay within allotted booth space and must be attractively concealed or covered.
Fair Management has final approval of storage.
All equipment must be kept in working condition and adhere to fire and health codes.
Obstructions or obstacles deemed a hazard by Fair Management will be immediately corrected.
Ensure that booth is left in a clean and orderly state.
Leave booth in place until security authorizes move out after 11 p.m. on Sunday, August 11.
ATM
ATM’s are located in five (5) high traffic areas
ANIMALS
Animals permitted include show or service animals only.
Service animals must be on a leash.
REFUSE DISPOSAL
Vendors must keep the area within (10) feet of the booth clean.
Garbage, both wet and dry, need to be in tightly covered containers.
Bring your own waste receptacles for back of house use to empty into dumpsters provided.
Dispose of refuse into the dumpsters provided in a timely manner.
Garbage cans near booths are for use by Fair patrons only.
Break down cardboard boxes and place next to recycle bins for recycling.
ICE
Tickets for ice may be purchased from the Fair Office during Fair week, 10 a.m. to 4 p.m.
Tickets may be redeemed for ice Tuesday, August 6 – Sunday, August 11.
Any unused tickets may be turned in on Monday, August 12 and will be refunded on the final accounting form.